Special instructions
This solution changes the way currency differences are handled for multi-site payment and receipt transactions in dependent currency system. Major changes are in SSA Baan ERP 5.0c Cash Management (CMG) module. Based on your setup in the system you need to do the following things so that data corruption will not occur.
For Single or Independent Currency system company setup
· No need to run any application session specially for installing this solution.
· After you install the solution, the only change visible would be that currency differences would be available in company where the open entry is present, and no inter-company transactions for currency difference would be created.
For Dependent Currency system company setup
Processes started from session “Transactions” (tfgld1101m000)
· Transactions created from session “Bank Transactions” (tfcmg2100s000) and transactions not yet finalized
o Case 1 – Transactions with financial company field not same as current company – Delete these transactions. Re-enter them after installing the solution
o Case 2 – Transactions with financial company field same as the current company:
§ When the field type of transaction is set to payment reconciliation or receipt reconciliation
· From the specific menu select the option ‘reconciliation’, you will enter session “Reconciliation of receipts and payments” (tfcmg2103s000)
· When the field payment document status is set to complete or partial or rejected, change it to open and click the button reconcile
· These transactions must be reconciled after installing the solution 147994
§ When the field type of transaction is set to any other value – no need to do anything for these transactions.
· Transactions created from session “Assign unallocated/advance payments to invoices” (tfcmg2106s000) and transactions not yet finalized
o Case 1 – Lines with field company (shown as cmp on the form) not same as current company and field write-off is set to automatic or manual –
1. Open the session “Enter Payment amounts for assignments” (tfcmg2119s000) for the lines with write-off set to automatic or manual.
2. Reset the field write-off to No; save the values and close the session
3. Select the option ‘Process Assignments’ from the specific menu and close the session
4. These lines must be re-assigned after the solution is installed.
o Case 2 – Lines with field company (shown as cmp on the form) same as current company and field write-off is set to automatic or manual – no need to do anything special for this case
· Transactions created from session “Assign unallocated/advance receipts to invoices” (tfcmg2105s000) and transactions not yet finalized
o Case 1 – Lines with field company (shown as cmp on the form) not same as current company and field write-off is set to automatic or manual –
1. Open the session “Enter amounts for assignments” (tfcmg2107s000) for the lines with write-off set to automatic or manual.
2. Reset the field write-off to No; save the values and close the session
3. Select the option ‘Process Assignments’ from the specific menu; all the invoices would be un-assigned by doing this.
4. These records must be assigned again after the solution 147994 is installed.
o Case 2 – Lines with field company (shown as cmp on the form) same as current company and field write-off is set to automatic or manual – no need to do anything special for this case
· Transactions entered from session “Anticipated Payments” (tfcmg2110s000) and not yet finalized and for which the status is still first step in the payment method selected in the session
o Open session “Anticipated Details” (tfcmg2116s000) from the specific menu.
o Delete all the Lines present in the session
o Delete the header line also in the session “anticipated payments”
o All these transactions must be entered again after installing the solution 147994.
· Transactions entered from session “Anticipated Receipts” (tfcmg2111s000) and not yet finalized and for which the status is still first step in the payment method selected in the session
o Open session “Anticipated Details” (tfcmg2117s000) from the specific menu.
o Delete all the lines present in the session
o Delete the header line also in the session “Anticipated Receipts”
o All these transactions must be entered again after installing the solution 147994.
· Transactions entered from the sessions “Anticipated Payment Status” (tfcmg2512m000), and “Anticipated Receipt Status” (tfcmg2513m000).
o Finalize all the transactions.
Transactions created from process ‘Supplier Payments’
- In the session “Batch numbers for Payment procedure” (tfcmg1521m000), depending on the field payment batch status, action must be taken.
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- Case 1 – When the field payment batch status is set to posted – Finalize the transactions created for the payment batch
- Case 2 – When the field payment batch status is set to created or transferred –
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- Start the session “Post payments” (tfcmg1257m000) and post the batch
- Finalize the transactions created from the batch.
- Case 3 – When the field payment batch status is set to selected or assigned or audited
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- Delete the advices from the session “payment advice” (tfcmg1501m000)
- Select all the invoices later after installing the solution 147994
Note– for all transactions that got posted either from case 1 or case 2 above might need a correction program. The correction program will be available with a different solution number.
Transactions created from process ‘Direct Debits’
- In the session “Batch numbers for direct-debit procedure” (tfcmg4521m000), depending on the field batch status, action must be taken.
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- Case 1 – When the field batch status is set to posted – Finalize the transactions created for the payment batch
- Case 2 – When the field batch status is set to created or sent –
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- Start the session “Post direct debits” (tfcmg4257m000) and post the batch
- Finalize the transactions created from the batch.
- Case 3 – When the field batch status is set to selected or assigned or audited
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- Delete the advices from the session “direct debit advice” (tfcmg4501m000)
- Select all the invoices later after installing the solution 147994
Note– for all transactions that got posted either from case 1 or case 2 above might need a correction program. The correction program will be available with a different solution number.
Transactions created from process ‘Electronic Bank Statements’
In the session “Electronic Bank Statements” (tfcmg5503m000)
depending on the field status, action must be taken.
- Case 1 – When the field status is set to posted – Finalize the transactions created for the batch
- Case 2 – When the field status is set to Matched or Audited –
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- Delete the Electronic Bank Statements from the session “Electronic Bank Statements” (tfcmg5503m000)
- Match Electronic Bank Statements later after installing the solution 147994
- Case 3 – When the field status is created – no need to do any thing.