The self-billed invoicing procedure
This chapter describes the self-billed invoicing procedure and its result The steps needed to execute the procedure are explained.
The Self-Billed Invoicing procedure and its result
Figure 4-1 The Self-Billed Invoicing procedure
Figure 4-1. First, the chart of accounts must be defined as well as the required ledger accounts and a dimension structure for self-billing (step a). Next, the Maintain Transaction Types (tfgld0111m000) session is used to define a number of transaction types for self-billing (step b). These transaction types are used to group the financial transactions. For self-billed transactions of type Sales Invoices, the Enter Self-Billed Invoices (tfsbi0204s000) session must be defined as the main session.
Next, the Maintain Financial Customer Groups (tfacr0111m000) session is used to define one or more financial customer groups which are used to classify self-billing customers (step c). The Maintain Ledger Accounts by Customer Groups (tfacr0111m000) session is used to assign ledger accounts to these financial customer groups(step d) after which the self-billed transactions which were created can be posted automatically.
Within the Self-Billed Invoicing module, the Maintain Self-Billed Ledger Accounts by Country (tfsbi0101m000) session is used to define the self-billed ledger accounts by country (step e). These ledger accounts by country are used to group self-billed invoices by taxing authority within a country, after which they are posted to the proper ledger account.
Next, the self-billed ledger accounts are posted to the financial customer group by means of the Maintain Self Billing Ledger Account by Customer Group (tfsbi0102m000) session (step f).
To process the invoices for self-billed shipments, an invoice batch must be created by means of the Print Invoices from D.C. and Direct Dispatches (tdssc0445m000) session (step g). During this session, the sales orders are confirmed although the invoice itself is not printed. If a self-billed invoice must be printed, the Reprint Sales Invoices (tdsls4404m000) session can be used.
After the delivered sales orders have been processed by means of the Process Delivered Sales Orders (tdsls2443m000) session (step i), the received self-billed invoices are reconciled by maintaining the transaction journals on the general ledger by means of the Maintain Transaction (tfgld1101m000) session (step j).
While the transactions are being processed, the Enter Self-Billed Invoices (tfsbi0204s000) session is activated (step k). This session can only be used if it is linked as a main session to the transaction type which was defined in step b.
The reconciliation process (step l) is started from within the Enter Self-Billed Invoices (tfsbi0204s000) session. The reconciliation session which is activated depends on the batch and search argument which are selected in the Enter Self-Billed Invoices (tfsbi0204s000) session.